Jabatan Pendaftaran Pertubuhan Malaysia

Introduction to The Department

The Registry of Societies of Malaysia is a department under the Ministry of Home Affairs handling non-governmental organisations and political parties. In Section 2 of the Societies Act 1966, a society is defined as any club, partnership or association that consists of seven (7) or more persons, whatever its nature or object, whether temporary or permanent, but does not include bodies that require registration under any written law, such as companies, cooperatives, trade unions, parent-teacher associations and sports bodies.

 

OBJECTIVE OF THE DEPARTMENT

 

The objectives of the department is to ensure the growth and development of a healthy and orderly society which is not in conflict with the requirements of peace, welfare, security, public order or morals.

 

MAIN FUNCTIONS OF THE DEPARTMENT

 

The main functions of the department are to administer and enforce the Societies Act 1966, Societies Regulations 1984 and policies pertaining to societies; control and supervise societies so as not to become incompatible with peace, welfare, security, public order, decorum or morality of Malaysia as well as manage and keep registration records relating to registered societies and their branches.

REGISTRATION ACTIVITIES

To discharge its responsibilities, the department carries out registration, monitoring and control. In this respect, emphasis is given to the following activities:

  • Processing applications for registration of new societies and permission to establish branches
  • Processing applications from registered societies for change of name and address, amendments to their rules, registration of new rules and permission to use flags, emblems, badges and other insignia
  • Registering the societies’ public officers for court prosecution purposes
  • Confirming the appointment of the societies’ office bearers for completion of all instruments relating to the societies’ immovable assets

 

MONITORING AND CONTROL ACTIVITIES

The monitoring and control activities of the department are as follow:

  • Controlling the activities of societies and their branches to ensure they are in accordance with their registered purposes and are not incompatible with peace, welfare, security, public order, decorum or morality in Malaysia
  • Reviewing the annual financial statements of societies and their branches to ensure that the interests and rights of members are protected
  • Reviewing the minutes of meetings, annual report and other information obtained from the societies and their branches or from other agencies to ensure that the societies conduct their activities based on their registered rules and do not contradict the Societies Act 1966 or regulations thereunder
  • Ensuring the positions in the societies and their branches are not held by those who could jeopardise the peace, welfare, security, public order, decorum or morality in Malaysia
  • Ensuring all registered societies including their branches act in accordance with the Federal Constitution and state constitutions in Malaysia
  • Ensuring all office bearers, advisors and employees of the societies and their branches are legitimate and are not disqualified under Section 9A of the Societies Act 1966 from holding positions in the societies and their branches
  • Ensuring only those who are not subject to restrictions under Section 49 of the Societies Act 1966 hold office in the societies and their branches
  • Taking action to revoke the registration of societies and their branches which commit offences under Sections 2A, 5, 13 and 16 of the Societies Act 1966
  • Taking action to prosecute societies and the committee members who violate the provisions of the Societies Act 1966