Jabatan Pendaftaran Pertubuhan Malaysia

Divisions

Society Management

The Society Management Division performs the core business duties of the department except those related to the investigation of complaints. It coordinates all core business activities conducted in the State Registrars of Societies to avoid inconsistencies among the 14 branches in the states.

FUNCTIONS

Among the core business duties conducted in the State Registrars of Societies are:

  • Processing applications to register all societies;
  • Processing applications for approval of temporary operation of societies;     
  • Processing all applications for change of name, address, amendment of rules and permission to use flags / emblems and other insignia except in the case of political parties;     
  • Processing all applications for confirmation of official assignee;
  • Processing all applications for registration of public officer;
  • Processing all applications for appointment of external auditors for mutual benefit societies;
  • Processing all applications to increase the amount of administrative expenses for the mutual benefit societies;
  • Processing all applications for fund investment for mutual benefit societies;
  • Reviewing the submitted annual statement; and
  • Taking action for temporary dissolution.

The State Registrars of Societies will forward to the Society Management Division the applications for registration and temporary operation of the following societies that require the attention of the headquarters:

  • Religious societies;
  • Trade related societies including financial institutions, developers / manufacturers and chambers of commerce / entrepreneurs;
  • Political organisations, and
  • Societies focused on the environment, consumerism and international friendship

In addition, the division performs the following tasks:

  • Processing applications for approval to establish branches;
  • Managing societies’ appeals to the Minister of Home Affairs;
  • Taking action to dissolve a society under Section 13 (1) (a);
  • Taking action to cancel registration of a society under Section 13 (1) (d);
  • Processing applications for permission to hold position for individuals who are prohibited from holding office; and
  • Reviewing and revising existing policies and regulations relating to societies to keep pace with current developments

CONTACT US

Registry of Societies of Malaysia
Ministry of Home Affairs
Level 8 & 9, Block D7,
Complex D,
Federal Government Administrative Centre,
62546 PUTRAJAYA
(Attn: Society Management Division)
Telephone: +603-88702601
Fax No. : 03-8889 3667

Enforcement Division

The Enforcement Division is responsible for monitoring and ensuring all registered societies carry out their activities in accordance with their registered rules and the provisions in the Societies Act 1966. The division comprises two branches, namely Enforcement Operation Branch and Investigation Branch..

FUNCTIONS

Enforcement Operation Branch

  • To carry out intelligence work on societies to discover information indicating the existence of illegal or unlawful societies
  • To carry out inspection work either with or without notice at societies’ premises

Investigation Branch

  • To carry out investigations and prosecutions relating to offences or violations of laws under the Societies Act 1966 and Societies Regulations 1984
  • To investigate and coordinate cases of complaints from members of societies, Public Complaints Bureau, Anti-Corruption Agency (ACA), the police and other sources
  • To carry out visits or spot checks on registered societies

INSPECTION

Inspection without notice is in accordance with Section 64 of the Societies Act 1966 wherein checks are performed on a society when a complaint about it is received by the department. The management of the society must provide all documents requested by the inspectors during the inspection.Both inspection procedures are carried out to ensure that the management of the societies including their finance is in proper order and in compliance with the requirements of their registered rules and the Societies Act 1966.

INVESTIGATION

Investigations are conducted when complaints are received against any society. These complaints are usually in respect of abuse of power by the chairman of a society, fraud involving a society’s funds and dissatisfaction due to removal from office.

Category 1

Complaints about breach of provisions under the Societies Act 1966. Examples of offences by category are as follows:-

Category 2

Complaints about violation of society’s articles of association. Examples of offences by category are:-

PROSECUTION

The following offences committed by societies may result in prosecution:

CONTACT US

Registry of Societies of Malaysia
Ministry of Home Affairs
Level 8 & 9, Block D7,
Complex D,
Federal Government Administrative Centre,
62546 PUTRAJAYA
(Attn: Enforcement Division)

Telephone    : 
+603-88702601
Fax no : 03-88893667

  • Inspection with notice is conducted under the provisions of Section 63 of the Societies Act 1966 wherein a notice is issued to the society concerned stating the date, time, location of the inspection and documents to be provided by the society
    • hanging the address of the society without the approval of the Registrar
    • Furnishing false information to the Registrar
    • Using logos or symbols without the approval of the Registrar
    • General meeting not according to procedure 
    • Failure to hold annual general meeting
    • Moving the society’s place of business without approval. Offence under Section 11 (1) (a) of Societies Act 1966
    • Using logo without approval.Offence under Section 50 of Societies Act 1966
    • Submitting false information.Offence under Section 54A of Societies Act 1966
    • Conducting activities prior to approval of registration.Offence under Section 6 (2) of Societies Act 1966
    • De-registered societies that continue with their activities
    • Offence under Section 42 of Societies Act 1966

Human Resource & Management Service

The Human Resource and Management Service Division is responsible for managing financial matters, administration, services, organisational development, human resource and human capital development programme of the department. It is divided into three branches, namely the Finance Branch, Administration Branch and Human Resource Branch.
 

FUNCTIONS

Finance Branch
 

  •     To prepare the annual budget estimates, control expenditure, prepare monthly expenses statements, check flimsies, signing vouchers, travel warrants of officers / staff and take charge of the VOT (Verification Of Transaction) book.
  •     To manage matters relating to purchases and control of the store and inventory items.
  •     To coordinate petty cash and sign the cash book and receipts.
  •     To manage payment of bills for local orders, reservation of train, flight and bus tickets including payment
  •     To prepare EPF statements and statement of monthly revenue.
  •     To manage matters relating to vehicle, housing and computer loans, personal advances, etc.
  •     To manage matters to be discussed with the Accountant-General's Department and propose answers to audit questions and recommendations.

Administration Branch    

  •     To supervise and monitor common user staff as well as daily work matters and discipline   
  •     To coordinate, supervise and review the Monthly Punch Card Report every month
  •     To coordinate and distribute all circulars from headquarters and update the circulars
  •     To prepare the customer satisfaction feedback report
  •     To manage and obtain approval to use the department’s vehicles for branch officers
  •     To manage inward and outward movement of files and correspondence from time to time
  •     To manage and maintain department vehicles, office equipment including furniture, stationery, telephone facilities and the disposal of items
  •     To manage matters relating to office buildings, sanitation and telephone facilities
  •     To review, coordinate and ensure Performance Appraisal Reports are comprehensively prepared

Human Resource Branch

  •      To coordinate and ensure all matters relating to officers and staff are updated at all times
  •      To review and sign the officers/staff Statement of Changes Kew. 8
  •     To collate and handle matters relating to recruitment, resignation, retirement, discipline and declaration of assets
  •     To prepare a list of newly appointed officers to undergo the General Induction Course and submit names to the Training Division
  •     To collate, prepare and process applications for temporary assignment
  •     To update data in the HRMIS system
  •     To manage staff leave application

CONTACT US

Registry of Societies of Malaysia
Ministry of Home Affairs
Level 8 & 9, Block D7,
Complex D,
Federal Government Administrative Centre,
62546 PUTRAJAYA
(Attn: Human Resource and Management Service Division)
Telephone    : +603-88702601
Fax no : 03-88893706

Information Technology Management

The Human Resource and Management Service Division is responsible for managing financial matters, administration, services, organisational development, human resource and human capital development programme of the department. It is divided into three branches, namely the Finance Branch, Administration Branch and Human Resource Branch.

FUNCTIONS

Analysis Branch

Technical Branch

CONTACT US

Registry of Societies of Malaysia
Ministry of Home Affairs
Level 8 & 9, Block D7,
Complex D,
Federal Government Administrative Centre,
62546 PUTRAJAYA
(Attn: Information Technology Management Division)
Telephone: 
+603-88702601
Fax no : 03-8889 3706

  • To review, develop, maintain and monitor the applications of the Registrar of Societies Electronic System (ROSES) which helps in the processes of registration, data entry and flow of application for all registered societies. ROSES consists of 24 separate modules
  • To update and monitor the department’s portal to ensure it continues to provide the latest information and is accessible at all times
  • To plan, review, develop and maintain the department’s new portal for online application and payment
  • To provide support and training in the use of ROSES and other applications in the EG*Net such as HRMIS and Inventory
    • To provide support and training in the use of ROSES
    • To monitor WAN and LAN networks that are used in the headquarters and the State Registrars of Societies
    • To create awareness and monitor the security of ICT networks, portals, e-mail and internet used in the headquarters and the State Registrars of Societies
    • To ensure that applications under the EG*Net such as eSPKB, ePerolehan, HRMIS and SPP2 continue to operate smoothly
    • To monitor the document scanning project in the State Registrars of Societies
    • To plan jointly with the Analysis Branch the acquisition of hardware and software for the department
    • To provide support and technical assistance in terms of software, internet, e-mail, network to users